HWC Consultants
E-Rate Consulting Services
From filing forms to tracking reimbursements, we’ll handle it: applications, provider coordination, compliance, and more. That way, you stay eligible, on time, and fully funded.
FUNDING SIMPLIFIED
What is E-Rate?
E-Rate is a funding program that helps schools and libraries obtain affordable internet access and telecommunications services. Managed by the Universal Service Administrative Company (USAC), the program distributes up to $4.15 billion annually across the U.S. to ensure they stay connected in a digital-first world.
At HWC, we specialize in E-Rate consulting services designed to simplify the process, from application preparation to reimbursement oversight and compliance support. Our experienced E-Rate consultants have worked with schools and libraries nationwide to maximize E-Rate eligibility and ensure full E-Rate compliance every step of the way.
Distributed Annually
$4.15 B
We bring structure, strategic insight, and a clear understanding of E-Rate requirements, so your team can focus on serving your community, not chasing paperwork.
THE PROCESS
Our E-Rate Services
You’ll get hands-on support from E-Rate consultants who know the process, help you get maximum funding, and keep you compliant from start to finish. We manage the details, from eligibility and documentation to timelines and filings. Learn more about our E-Rate services and how we solve the challenges that slow you down.
1.
Our E-Rate Services
We help you lay the groundwork for a successful E-Rate cycle by evaluating eligibility, reviewing strategy, and setting a strong foundation before the paperwork begins.
INCLUDES
Eligibility analysis
Strategy reviews
Timeline and requirement planning
2.
Application Preparation
We complete and file all required forms accurately and on time, while aligning every detail with E-Rate eligibility guidelines. We also help strategize how to categorize services to ensure you receive the maximum allowable discounts.
INCLUDES
Form 470 and 471 support
Category 1 and Category 2 service strategy
Bid documentation and evaluation
3.
Program & Provider Coordination
We act as a liaison between your team, your E-Rate service provider, and USAC guiding your application through reviews and resolving any follow-ups to ensure E-Rate compliance throughout.
INCLUDES
Service provider coordination
PIA reviews
USAC correspondence
4.
Reimbursement Oversight
Once approvals are in place, we track timelines, manage invoicing, and submit reimbursements to ensure your school or library receives the funding it’s entitled to, without delays.
INCLUDES
Submission support
Timeline and documentation tracking
Payment monitoring
5.
Appeals & Compliance Support
We help you respond with confidence. Our E-Rate consultants assist with appeals and provide documentation to maintain funding flow.
INCLUDES
Audit response
FCC appeals
Ongoing compliance reviews
6.
Program Monitoring & Updates
We stay ahead of evolving E-Rate requirements, rule changes, and deadlines while keeping your team informed. No surprises, just proactive updates to keep your funding secure.
INCLUDES
Policy briefings
Annual strategy reviews
Compliance checklists
Case Study: Turning E-Rate Into Real-World Results
Every organization has a unique set of needs, systems, and constraints. Our job is to help them navigate the E-Rate process and meet them where they are to move things forward. Here’s a look at how we’ve helped clients do just that.
THE PROBLEM
Outdated Systems, Untapped Potential
A multi-site Pre-K/Head Start organization was relying on outdated DSL connections and lacked the technical guidance to fully leverage the E-Rate program. Limited bandwidth was affecting day-to-day operations, and they were missing out on available funding for infrastructure upgrades.
OUR SOLuTION
Strategic Upgrades, Lasting Impact
Since 2012, we’ve provided strategic E-Rate consulting, helping them secure over $2 million in reimbursements across Category One and Two services. We guided their transition from DSL to high-speed fiber and implemented a cloud-based VoIP system across nearly 60 locations, boosting connectivity, communication, and long-term operational efficiency.
